We, Children, Justice and Peace Global CIC (‘CJP’) are the ‘controllers’ of the information which we collect about you (‘personal data’). Throughout this notice we will use the term ‘process’ which covers most things that can be done with personal data, including collection, storage and destruction of that data. Being controllers of your personal data, we are responsible for it, and this notice explains why and how we process it, as well as your data rights, including the right to access it and to object to its processing.

Our contact details are:

Address: Children, Justice and Peace Global CIC, 1 Acorn Court, Oughtibridge, Sheffield, England, S35 0BG

Email: info@childrenjusticeandpeace.org

Questions or concerns about how we process personal data should be sent to our Data Protection Officer, Claire Hugman, who can be contacted at: info@childrenjusticeandpeace.org.

This privacy policy ‘Privacy Policy’ sets out how CJP collects, maintains, protects, discloses, and processes personal information:

• which it collects on or through https://www.childrenjusticeandpeace.org/ (the ‘website’);
• when you attend an event organised or co-organised by CJP;
• when CJP engages with you through offline and online communications (including emails, social media and the website).

Please read our Privacy Policy carefully, along with our website’s terms and conditions. By accessing or using this website, you agree to this Privacy Policy. This Privacy Policy may change from time to time. Your continued use of this website after we make changes is deemed to be acceptance of those changes, so please check the Privacy Policy periodically for updates.

 The Privacy Policy will cover:

Our information

CJP is a registered company in England and Wales (16241636).

Contact Information

If you have any questions about this Privacy Policy and how we use your information, wish to exercise any rights under this Privacy Policy, and/or make a request regarding this Privacy Policy please contact CJP’s Data Protection Officer at: info@childrenjusticeandpeace.org.

How and when we collect personal information

There are a number of ways CJP collects information about you:

• We may collect information provided by you directly, for instance, through filling out a form on our website, signing up to or attending an event or training that requires personal registration details, speaking to us at events, meetings or conferences or emailing us.
• We may collect information about your interactions with us, this might be a visit to our website, interacting on social media, such as: Facebook, X, Instagram and LinkedIn, or any other digital platform used by us.
• Publicly available information may include information from newspapers, or other reputable media sources, open posting on social media sites or information that individuals put in the public domain on company websites, or professional networking sites and information from official sources such as Companies House, Charity Commission and other UK registers, the Electoral Roll, Who’s Who, and Debrett’s guides. We will notify individuals about this processing at the earliest practical opportunity. Where we decide not to make contact, we will delete all personal information obtained, other than basic contact details, to which we will apply a suppression flag to ensure we do not make contact in the future.
• We may gather personal information if your activities relate to our work – for instance, if you are a public figure or you represent an organisation which we work with, or which is related to one of our advocacy campaigns we may gather information about you in order to inform our advocacy campaigning and make decisions (such as whether to engage with you to seek your support for our work).

What personal information we collect

We collect different information about you according to the relationship you have with us. Whatever your relationship with us, this information will be minimal and linked to the purpose for which we need it.

The information we collect may include personal details, such as:

• Your title, full name.
• Your date of birth, age or confirmation that you are over 18.
• Your contact details which could include your postal address and/or email and/or phone number.
• Details of any correspondence we have had with you relating to your support of us.
• Your contact preferences.
• Events or training courses that you have attended or enquired about.
• Your health information that you gave us if you are participating in an event or taking part in any training, to help us ensure your safety.
• Your photograph or video footage of you if you have attended or taken part in an event, with your permission.
• Your photos, stories, interviews or videos provided to us with your consent in connection with our research, advocacy and participation work.
• Your IP address, location or browser.
• We use tracking tools in our email campaigns to monitor when you open or forward an email, click on links within the email, and the time, date and frequency of activity. We store this information in our database and use it to refine future email campaigns and supply you with more relevant information.
• Your background details including professional details and the field in which you work, if you are a potential advocacy campaigner or work with our advocacy team.
• Information about you which appears on publicly available sources such as media outlets (such as newspapers, blogs and magazines), company websites or open postings on social media (such as LinkedIn) including views and positions you have expressed, and details regarding your circumstances – for instance which political roles you hold or what your background is. This information supports our work with high net worth individuals, to understand their philanthropic interests and complete any necessary due diligence.

Sensitive personal information

We only collect this information if there is a clear and specific reason for doing so and will usually ask for your consent. For example, we will collect information about your dietary needs if you are attending an event at which food will be served, so we can provide the appropriate refreshments, or we will collect information about any disability or health condition that you have told us about to provide appropriate facilities and support at an event.

We would not ask for consent if it is information that you have clearly made public, for example, the political views of a political figure, or your religion if you are working with us because you represent a faith-based organisation.

Under 18s

As a CIC working with children, CJP embraces the fact that our supporters are of all ages. We are committed to safeguarding the welfare of all children and young people involved in our work.

If you are under 18, we will always ask for consent from a parent or guardian to collect information about you and to contact you in connection with our communications and advocacy work. We may also collect the name and contact details of your parent or guardian, where appropriate.

Why we collect and use your personal information

We will only use your information where we have a legal basis to do so and will always respect your rights.

We use your information to support the work that we do to achieve our mission, to ensure we effectively communicate our work, campaigns and achievements. Your rights are important to us and we are committed to ensuring that your privacy is protected.

We use your information to meet our legal obligations or based on our legitimate interest in keeping you informed.

You can withdraw your consent at any time, or object to us processing your data on the grounds of our legitimate interests, by contacting the Global Data Protection Officer.

How we share your personal information with others

CJP may share your data within so that we can better connect and tailor our communications to you. If your data is shared with a country outside of the UK and the European Economic Area, we will put legal arrangements in place to ensure an adequate level of protection.

We will never share your information with third parties for their own purposes, unless:

• this is explained to you at the time we collect your information – for example passing your details to event organisers to secure your place or gain access to an event venue;
• you give us your permission to.

To enrich our content, we sometimes embed photos and video content from websites such as YouTube and X. As a result, when you visit a page with content embedded from, for example, YouTube or X, these sites may set a cookie.

The CJP website also carries embedded ‘share’ buttons to enable users of the site to easily share articles with their own friends and family through a number of popular social networks, for example, Facebook and X. These sites may set a cookie when you are also logged in to their service.

CJP does not control the dissemination of these cookies and you should check the relevant third party website for more information about these.

Note: updating your preferences with CJP will not guarantee that you never see CJP content on social media, since the social media site may select you based on other criteria and without your data having been provided by CJP.

How we keep your personal information safe

We have appropriate organisational and technical controls in place to protect your personal information including the use of secure servers, firewalls, virus and malware protection and encryption and our systems are regularly independently tested and reviewed.

We employ a variety of physical and technical measures to keep your data safe and to prevent unauthorised access to or use or disclosure of your personal information.

Electronic data is stored on secure computer systems and we control who has access to information (using both physical and electronic means).

CJP holds a Cyber Essentials certification.

While we take all of the measures that we’ve outlined above, unfortunately, the transmission of information using the internet is not completely secure. Although we will do our best to protect your personal information sent to us this way, we cannot guarantee the security of data transmitted to our site

How long we keep your personal information

We will keep your personal information for as long as necessary to fulfil the purposes for which it was collected, including to meet any legal, accounting, or regulatory obligations. 

If you request that we stop sending you marketing materials we will retain a minimal record of your contact details and your marketing preferences to ensure that we can honour your request not to be contacted by us.

Where we do not need to retain your personal information for legal or regulatory reasons, we will delete or securely anonymise it when it is no longer required.

If you would like to know how long we will hold any specific information, then please contact the Global Data Protection Officer and we can provide further details.

Our website and use of cookies

Our website uses cookies to improve your experience on our website. Cookies are small files saved to your computer’s hard drive that track, save and store information about your interactions and use of the website. You may refuse to accept browser cookies by activating the appropriate setting on your browser. However, if you select this setting, you may be unable to access certain parts of our website. For information on the types of cookies we use, how we use them and how you can control your cookie preferences.

When you visit our website, we will collect data from your computer or other device such as a smart phone or tablet through the use of “cookies”. Cookies are created by your web browser when you visit our website. Every time you go back to our website, your browser will send the cookie file back to the website’s server.

They improve your experience of using our website, for example, by remembering your preference settings so that you are presented with information likely to be most relevant to you, and by measuring your use of the website to enable us to continuously improve our website to ensure that it meets your needs. Cookies can also be used to show you relevant CJP content on social media services such as Facebook – these are known as “retargeting'” or “advertising” cookies.

Changes to this policy

We may update this policy to reflect changes in how we use your information and you will always be able to see when it was last updated. All updates to the Privacy Policy will be posted on the website and effective upon posting. Please check this policy each time you are considering providing CJP with your information.

Please contact CJP if you have any further questions.